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Appendix: Materiality and
Stakeholder Engagement

Stakeholder Engagement Method Topics & Concerns
Group & Frequency Raised Apical’s Response
Local • Dialogue with community • Address community • Prioritised employment
community groups and representatives concerns including FPIC opportunities to local
facilitated by our dedicated • Ensure palm oil brings communities
SSL team (regularly) benefits to the local • Conducted Social and
• Outreach programmes to community such as better Environment Impact
improve livelihood (annually) infrastructure, access to Assessments and ensured
• Apical’s grievance employment opportunities better communication on
mechanism to understand • Fire prevention FPIC
and address community • Increased in community
concerns including investments and
FPIC and environmental programmes to improve
conservation (ongoing) well-being, infrastructure
• Complaint handling, and basic needs
grievance procedures • Prevention of fire outbreak
and conflict resolution with Free Fire Village
engagement (ad hoc) Programmes
• Surveys (periodically)
Governments • One-on-one meetings • Compliance with • Provided up to date
and regulatory (ad hoc) government policies and with documentation on
bodies • Multi-stakeholder forums regulations compliance for Apical and
and events (regularly) • Communication around our suppliers
• Consultations (regularly) Apical’s policies and • Discussion with the
• Apical Website (ad hoc) actions in responsible palm Coordinating Ministry
• Apical Sustainability oil of Economic Affairs on
Dashboard (ongoing) • Alignment of Apical’s supply chain transparency
• Materiality assessment initiatives with government and traceability
(every 2-3 years) policies especially in HCV/ • Updated Ministry on
• Field visits (regularly) HCS areas and smallholder SUSTAIN initiative
• Survey (periodically) development
Suppliers • Anchor Programmes • Information on compliance • Capacity building
including • One-on-one with Apical’s Sustainability to ensure suppliers
smallholders communication (ongoing) Policy and standards implement sustainability
• Apical Website (ad hoc) including traceability best practices within
• Sustainability Report requirements operations and ensure
(annually) • Clarification on grievances responsible production,
• Apical Sustainability lodged on supplier’s in line with Apical’s
Dashboard (ongoing) operations Sustainability Policy
• Materiality assessment • Risk assessments of • Enhanced fire prevention
(every 2-3 years) supply chains measures through
• Survey (periodically) • Gaps in traceability data the Fire Free Village
collection Programme and increased
• Supplier screening and the understanding
monitoring on the importance
of environmental
conservation
• Continued supplier
engagement through our
Anchor Programmes

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